Rules

Definitions
The name of the club shall be the David Brown Tractor Club Ltd, also known as DBTC, Facebook; - David Brown Tractor Club Ltd (official),
Instagram;- David Brown Tractor Club Ltd, You Tube;- David Brown Tractor Club

Objective of The Club
To preserve the name of David Brown, David Brown Tractors and Implements in this country and worldwide. To bring together all David Brown
tractor owners, past employees, past and present dealers and anyone else interested in the former David Brown Tractor organisation and products.
To operate and maintain a museum building holding David Brown related archives.

Headquarters
The headquarters, Archive and Museum shall be the Registered Office at Unit J2, Gate 4, Meltham Mills Industrial Estate, Knowle Lane, Meltham, HD9 4DS
Postal address; David Brown Tractor Club Ltd. PO Box 990. Holmfirth. HD9 1YH

Membership
Membership is open to all.
Ordinary Members - Every ordinary Member of the Club shall, subject to the rules, be entitled to participate in common with other Members of the club in all activities pursued by the Club but shall not by reason of their membership be under any financial liability except for payment of their annual subscription.

Honorary Members - Honorary members can be proposed by any Club Member. The decision to award Honorary Membership will lie with the
committee. Honorary Membership can be granted at any time during the financial year of the Club.

It is incumbent upon Members to inform The Membership Secretary of any change of address.

Meetings
Meetings shall be known as Ordinary Meetings, Extraordinary General Meetings, Committee Meetings, and an Annual General Meeting – (AGM).
The Committee shall endeavour to hold at least three Ordinary Meetings per year as well as the AGM. An Ordinary Meeting can follow the AGM at the discretion of the Committee. There will be a minimum of six Committee Meetings in any Club Year (1st June to 31st May). Every paid-up Member is entitled to attend any meeting. Voting shall be by simple majority at the AGM and the Extraordinary Meetings.

Extraordinary General Meetings may be called by representation of twenty five percent (25%) or more of the Membership to The Secretary. Not less than twenty-eight (28) days notice of such a meeting shall be given.

Officers Of The Club.
The Officers of The Club shall be The Chairman. Vice Chairman. Treasurer. Club Secretary. Membership Secretary.
Officers of the Club hold responsibilities regarding the financial, personal data (GDRP), safety, security and recording of data within their roles.

Chairman - The Chairman will conduct meetings and Committee meetings, act as Chief Executive Officer and will have a casting vote to use as and when necessary.

Vice Chairman - The Vice Chairman will act as understudy to the Chairman and will take on responsibilities as necessary for the well-being of The club.

Club Secretary - The Club Secretary will organise meetings and various events, gatherings etcetera as decided by The Committee and Members.

The Secretary will undertake the day to day running of The Club including correspondence, maintain all necessary records, keep minutes of all meetings, or delegate any aspect as appropriate to ensure the efficient running of The Club.

Treasurer - The Treasurer will keep accurate accounts. The Treasurer shall collect all membership subscriptions and money owing to The Club
and pay it into the appropriate bank account. The Treasurer shall pay all outstanding accounts at the appropriate time in a provident and economic manner. The Treasurer will ensure that the information for audit purposes is readily available to The Committee or Accountant. The Treasurer will keep a reasonable sum of cash (the amount decided by The Committee). Withdrawals from the account shall be authorised by the signature of two of the three office bearers; - Chairman. Vice Chairman. Treasurer.

Membership Secretary - The Membership Secretary will hold all the names, addresses and relevant contact detail for all the paid-up Members
within the membership year in accordance to General Data Protection Regulation.

The Committee.
The Committee shall consist of The Chairman, Vice Chairman, Secretary and Treasurer plus any other ordinary Paid-up Member to be decided at the AGM by a simple majority vote after being proposed and seconded. There shall be no limit as to the number of ordinary members serving on the committee.

Ordinary Committee Members who are not Officers and hold a role on the Committee that is an Appointment. The said Appointments will form a structure within the Committee. The Appointments will be specified roles that the Appointed Committee Member accepts to carry out responsibly to support the Objectives of the DBTC. Committee Appointments can be identified and appointed at Committee Meetings.

A quorum of five (5) Committee Members (minimum) shall be present or the meeting shall be cancelled or rearranged.

The Committee reserve the right to Appoint additional Members as it sees fit without the approval of a vote at the AGM. Any co-opted members must stand for re-election at the AGM. Any number of events each year can be organised by Committee Members. The Committee can elect a subcommittee to assist in the running of the Club for any reason. Club Accounts will be audited by an accredited accountant. The Committee shall undertake the basic day to day running of The Club, develop its future strategy and conduct its affairs in an efficient, commercial and responsible manner. Resignations from the Committee shall be in writing to the Secretary. Committee Members failing to communicate within three months of a committee Meeting shall be deemed to have resigned from The Committee.

Committee members shall be elected from the fully paid-up Membership. Nominations shall be in writing to The Company Secretary at least eight (8) weeks prior to the AGM (for inclusion with the notice of The AGM).

Financial Year
The Financial Year will run from 1st June to 31st May. The Treasurer will close the books on the latter date and open fresh books, supplying the
information necessary for audit to the Committee or Accountant.

Fees

Fees shall be determined by the Board for the membership year and should be paid on or before the 1st May or shortly thereafter. New members joining during the membership year shall pay the full fee to activate membership giving full entitlement to the annual magazines.

Members
The conduct of Members should not be improper or bring discredit to The Club, its Members, or any aspect of The David Brown Organisation. Use of The Club name for private purposes or for private gain is forbidden unless written consent is obtained from The Committee. The Club is not liable for acts of default of its Members.

Disciplinary Procedure

All members of the Committee will hear formal complaints or allegations and be involved in the proceedings. Upon receipt of a formal allegation from any member of the Club the Committee will investigate the allegation.
Members may be approached to give statements that will be passed to the Committee. Providing a statement does not preclude a Committee
member from taking part in a disciplinary hearing.

All persons involved in the investigation will be advised not to discuss the case beyond the bounds of the investigation and hearing process.
If, at the conclusion of the investigation, the allegations appear to have substance the subject of the allegation will be invited to a formal hearing with the Committee at which they will have the right of reply. The hearing will normally be held within 28 days after the conclusion of the investigation. If such allegations are then substantiated, the Committee may impose disciplinary measures on the Member.
Disciplinary Measures - The Committee, having determined that formal allegations have been substantiated, may terminate the membership of
the member in question immediately. In all cases of disciplinary action, the specific cause or reason will be quoted, and a record kept by the Club Secretary.
Decisions made under the Disciplinary Measures will be reported to the subject, by a Member of the Committee, in person and/or in writing.

Right of Appeal - If the member feels aggrieved by such disciplinary measure, he, she or they may appeal to the Committee in writing who may
then confirm, quash or substitute the originally decided disciplinary measure. The decision of the appeal committee after hearing such appeal is final.”

Alterations to Club Rules
Alteration to the Club Rules is not permissible except at the AGM. Notice of any proposed changes shall be given in writing to all Members at least 8 weeks prior to the date of any AGM. For the necessary notice to be given to all Members, due notice must be received eight (8) weeks before the AGM to allow preparation of any notice and the posting or transmission of the changes proposed.

Notes to the Notice of Annual General Meeting.
The Club will hold an AGM yearly after the Financial Year end. (Financial Year 1st June to 31st May). Club Accounts will be incorporated with a
Balance Sheet presented at that meeting.

Casting of Votes - It will be possible for Members who cannot attend an AGM to cast their votes by post. To do this they will be required to apply
for and complete a ballot paper signed by the Elector and return it to The Secretary. These Postal Votes must be available for counting at the AGM. No responsibility can be accepted for loss or delay by post or other transmission.

Appointment of Proxies - If you are a Member who is entitled to attend and vote at the Meeting, you are entitled to appoint one or more proxies to
exercise all or any of your rights to attend, speak and vote at the meeting. A proxy must be a Member of the Club and must attend the meeting to
represent you. You can only appoint a proxy using the procedures set out in these notes and the notes to the proxy form. Your proxy will vote (or
abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting. A proxy form can be obtained by
requesting in writing or by email to secretary@dbtc.co.uk

Changing proxy instructions - Members may change proxy instructions by submitting a new proxy appointment. Note that the cut-off time for
receipt of proxy appointments also apply in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded.

Termination of proxy appointment - A Member may change a proxy instruction but to do so you will need to inform the Club in writing by
either: Sending a signed hard-copy notice clearly stating your intention to revoke your proxy appointment to the Club. Sending an email to
secretary@dbtc.co.uk In either case, the revocation notice must be received by the Club no later than fifteen days before the AGM date. If you
attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the Meeting and vote in person. Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

Communication
Members who have general queries about the meeting should contact The Secretary in writing or email (no other methods of communication will be accepted).

Webmaster
The Webmaster has the authority of The Committee to withhold any posting from The David Brown Tractor Club Ltd website (www.dbtc.co.uk) they deem unsuitable for whatever reason.

Facebook/Instagram/Forum
Members who post on Facebook David Brown Tractor Club Ltd (official) or Instagram David Brown Tractor Club Ltd may not charge for providing
any advice nor may they advertise their professional services or tout for business. Any Member who breaches the foregoing rules will be blocked without notice. Every Member shall be given a copy of these rules and must abide by their provisions.

The Forum is no longer administered by the DBTC it is administered by a member and therefore not under the control of the DBTC who can accept no responsibility or liability for content written within the Forum.

The Committee has the power to suspend any Member for whatever reason. The suspended Member has the right of appeal to the Committee, In matters not covered by The Rules, the decision of The Committee is final.

V1010522