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VAT Receipt for parts

Posted: Tue Aug 06, 2019 3:37 pm
by Colin6224#2
Hi
I have a DB 990 for working on the small farm. I recently bought spare parts for the Hydraulic Control lever and brake pawl.
Phone up the supplier, passed over card details and promptly received the parts. Great so far, would happily use this supplier again except!
There was no receipt or Invoice in the package. As the small farm is a taxed business registered for VAT and Tax, I need receipts for the accountat.
The supplier has three times promised that the receipt would arrive, he'd send a copy and forward my problem to accounts.
Still no receipt.
Two questions, is there a sure fire way to get a supplier to send a receipt.
and in the absense of a receipt, what do I present to the accountant. I still have the original emails quoting a price, the packaging with the price of delivery but no VAT number.

I can't be the first to have this problem, the supplier in question is regularily named on the Forum as a good supplier.

Any thoughts.

Colin

Re: VAT Receipt for parts

Posted: Tue Aug 06, 2019 8:18 pm
by db2d
I have sent you a PM

Re: VAT Receipt for parts

Posted: Tue Aug 06, 2019 9:30 pm
by philedge
If youre buying from a VAT registered business, and I guess the likes of DBparts/Barcley Williams are, then Im pretty sure HMRC say they should be issueing a VAT invoice in a specified format. Maybe a call to accounts to remind them of this will get the result you need.

If you just need a receipt to go through your books as an expence then a copy of the email and a copy of your credit card statement should be plenty good enough for your accountant. If your reclaiming VAT then you really need the VAT receipt

Re: VAT Receipt for parts

Posted: Thu Aug 08, 2019 10:34 am
by Colin6224#2
Happy to say that the supplier has now emailed a copy of the receipt so alls well that ends well.
It did take a little persistance butI guess we all have bad days.

As they would say on Ebay
Product 5 Stars
Deliver 5 Stars
Communication 3 Stars

Colin

Re: VAT Receipt for parts

Posted: Fri Aug 09, 2019 8:45 am
by SteveCollett
I have not done this, but it has been widely debated on another farming forum.
If you have good evidence , such as a quote, name, address and Credit card evidence of payment, it is acceptable to produce your own invoice by sourcing the persons VAT number. There is a C&E website where you can check all traders out.
If you do this, I would put a note on the invoice to show what you have done, in case of a future VAT check.
It is well worth checking internet traders if you have not come across them before, as there are many fraudsters on Ebay and Amazon purporting to be registered when they are not. If the invoice is a dummy then you will have to repay reclaimed VAT.
This is a common thing on electronic goods purporting to be a British or European seller when in fact they are Chinese

Re: VAT Receipt for parts

Posted: Fri Aug 09, 2019 2:03 pm
by ollek
Steve Collet wrote: " it is acceptable to produce your own invoice by sourcing the persons VAT number". Doing so in the country I live, would result in getting sued by the government for tax fraud. There would be no way to avoid a serious sentence.

Re: VAT Receipt for parts

Posted: Sat Aug 10, 2019 10:45 am
by SteveCollett
Ollek you are quite right and I should have said such practice, may certainly not be legal in other countries than the UK.
As I said it is only acceptable here where the seller has made plain the fact he is selling for X + VAT
Having paid him the full price under UK law it is the seller committing fraud if he does not forward the Tax,
This is as I have seen it argued, but as I said I have never done this.
The situation often arises where shop receipts are not in themselves a full VAT receipt and claiming a proper VAT receipt after from a high street retailer is not always that easy!

Re: VAT Receipt for parts

Posted: Tue Aug 13, 2019 10:45 am
by Colin6224#2
Hi Guys
Thanks for your feedback. I had thought of creating a receipt (I'm in the UK) but as you suggest including a line stating that it was 'Based on Quote and Bank Payment'. I would then have kept the emails and other evidence for an inspection if required.
I don't think I would have claimed the VAT though as the evidence I have doesn't provide the VAT number.

I know what you mean about some shop receipts. If it isn't a trade outlet, they won't give you a VAT receipt unless you specifically ask for it before they start ringing anything through.

Colin

Re: VAT Receipt for parts

Posted: Tue Aug 13, 2019 11:05 am
by SteveCollett
if you create a receipt , you must have the other person's VAT number!
As I said they are available on the web